Wrington Twinning Association Minutes of Meeting 20th June 2014 Venue: 11.00 am The Plough Present: Frank Finn (acting Chair), John Adams, David Buckley (acting Secretary), Echo Irving, Tony Hancock 1 Apologies Sarah Chilcott, John Rawlings, Annabel Scott, John Urquhart, Janet Walters, Nick Walters 2 Election of Temporary Chair and Secretary .1 In Nick’s absence due to illness, Frank was elected acting Chair. The meeting wished Nick a speedy recovery. .2 Richard Savory had been unable to take up the role of Secretary and resigned as a co-opted member because of personal circumstances but would still be willing to take responsibility for developing the 200 Club. .3 David agreed to take on the role of Secretary until the AGM. .4 Tony Hancock was welcomed to the meeting and agreed to join the Committee as a co-opted member 3 Minutes of the Meeting of  2nd May These were approved. Matters arising would be taken under agenda headings 4 Other Committee roles .1 the minutes secretary would be decided on a meeting-by-meeting basis, depending on attendance. .2 Janet is effectively acting a Membership Secretary as well as Treasurer and member of the Events Group and that she will prioritise as her commitments allow. .3 Revised Committee Groups and Convenors (to AGM) were agreed: - Events: David (temporary convenor for John U), Frank, John A., Janet - Publicity and Engagement:  Frank (convenor), Sarah, Nick, Echo. - Villeneuve Liaison: John A (convenor), David, Annabel 5 Events (DB) 2014 programme updates: .1 Boules events: July 27th 2014; 2015 The event 8th June had been rained off. To be rescheduled for late July - Sunday 27th subject to agreement with Craig and Jason at the Plough. Catering arrangements would need to be confirmed, event publicised, and teams tbc asap. FF and JA to provide input, checklists etc. Input from committee and membership on the day would be extremely helpful. Action: DB, JA, FF + all - Frank showed the French Connection boules trophy. The design was excellent and it provided a good focus for the event. - the boules event as currently conceived lacked a clear identity – was it for boules enthusiasts or a genuine family event? The Plough could not let under 14s participate. It was agreed  that the Plough event should be for enthusiasts and that a separate family event should be established as part of the Wrington Fete from 2015 onwards. Action: Events Group .2 28th September: French Quiz at the Plough - details tbc with Craig. - David to host and act as quizmaster - questions should be on French themes but not specialised (JW to provide DB with background info e.g. template, previous list of questions) Action: Events Group .3 29th October: AGM Event (followed by AGM) at Redhill Club, 7.30 - David B (as Secretary) to organise AGM, liaising with John A over past procedures Action: DB/JA - the realted event should appeal to a wide constituency, not necessarily duplicating the Wine Fair. A skittles evening is the current proposal. There would be a bar. Action: Events Group .4 6th November: Wine festival at Aldwick Court Preparations were under way for this major event (200 attendees). John U had agreed terms with Sandy Luck (Aldwick Court) and was in discussion with various contributors from France and UK. John U to circulate further details, including outline budget. Action: John U 6 Villeneuve-l-B Liaison (JA) .1 a full report on the visit of 25-28 April was available on the village website .2 John A had circulated a report on current activity and proposals (attached). These were agreed. Action: Liaison Group .3 Annabel would report on latest education contacts. Action: AS .4  articles offering a ‘slice of Wrington life’ have been requested by Yves for the Villeneuve quarterly magazine. TH would provide something for the next issue. 7 Publicity and Engagement (FF) .1 Twinning network Frank to attend next meeting of the Devon Twinning Network (19th July) and would report back. Membership of the network extends contacts, benefit from ideas and experiences of other groups, and increase influence e.g. encourage formal support from NSCC Action: FF .2 Newsletter Sarah was congratulated on the newsletter template. It would provide an extremely useful form of communication in both hard and digital versions. It was agreed that: - the banner should be ‘Wrington: the French Connection’ (with small-print acknowledgement elsewhere that the newsletter was published by the WTA), and that it should be published quarterly. Final decision on deadlines and publication dates to be agreed with Sarah. Action: SC and P&E Group - advertising could be sought (follow up on booklet advertisers in first instance?) Action: P&E Group .3 Village journal and website Echo will co-ordinate and edit monthly entries, which should be sent to her well in advance of journal deadlines. Echo to send regular reminders. Action: EI .4 Distribution outlets and village associations It was agreed that these are extremely important and that regular contact should be maintained with the village outlets. In particular they should be kept ‘topped up’ with materials e.g. booklets, newsletter (when this comes on stream). John A to recirculate allocations list Action: JA + all   .5 Presence at Village Fete, 12th July Annabel had received invitation for WTA to have a presence at the village fete. This was felt to be highly desirable. David to co- ordinate Action: DB, EI, AS 8 Funding (FF) .1 200 Club - Frank reported that Richard Savory was prepared to take this on. He and Richard would work together in the first instance Action: FF - Frank circulated a revised publicity sheet. It was agreed that this should be revised in the light of Sarah’s comments .2 PC funding John to contact PC again regarding grant Action: JA 9 Finance Report (JW) - latest report to be circulated Action: JW - Frank had arranged for Mark Hunter (Hunter Associates) to talk with Janet. Frank to explore possibility that he might become Hon. auditor 10 AOB - Proposal for constitutional reform to be presented to Committee at meeting preceding the AGM. Frank, John and Tony to prepare proposal. Action: FF, JA,TH - Frank to recirculate latest committee email list. Everybody to check this update.             Action: FF + all 11 Date of next meeting 29th August  11am at The Plough